So, you’ve decided to move on to your next career challenge. You’ve finally signed on the dotted line and now all that’s standing between you and your new job is handing in your resignation letter to your current boss.
While this isn’t ultimately the first step of leaving your current job, the official document you submit to higher management or HR will set the tone for the next few weeks while you work your notice—as well as your relationship moving forward.
We have put together a few useful tips on how to effectively write your letter of resignation.
The Basics of a Resignation Letter
There’s no need to sugarcoat or get creative in the beginning; just state the position you’re resigning from and the effective date. While you probably shared with your boss your reasons for leaving, you don’t need to describe them here—keeping it simple is perfectly fine.
Dear [Your Boss’ Name],
Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].
It’s always a good idea to thank your employer for the opportunity, describing some of the key things you’ve enjoyed and learned on the job. And yes, this is true even if you’re thrilled to be leaving. Remember—you may need these people for a reference down the line, and leaving things on a good note will leave a lasting (positive) impression.
Thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.
Finally, state your willingness to help out with the transition. You don’t need to go into great detail (and definitely don’t promise anything you can’t deliver), but a couple of lines stating that you’ll ensure a smooth wrap-up of your duties will show that you’re in the game until the very end.
During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.
I wish the company continued success, and I hope to stay in touch in the future.
Dear [Insert manager’s name],
Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert company].
As per the terms of my employment contract, i will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].
I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas in particular you would like me to focus on during my notice period, please let me know.
I hope that I can rely on you for a positive reference in future.
[Insert your name]